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=Amphitheater School District Title IID Visit= March 31, 2009

Professional Development
[|Amphitheater School District Technology Registration System]- Provides titles and descriptions of workshops, calendar of workshops, online registration and cancelation for participants, evaluation system and archive of classes taken.
 * [|Course Titles and Descriptions]
 * [|Course Calendar]
 * [|Complete Course Schedule and information in PDF format]
 * [|Registering for a Course] - this is where teachers register for technology classes
 * [|Archives of Completed Courses]for PD records and what we use if someone loses the recertification paper after class. We give PD certificates out at the end of each class.
 * [|Example of Course Evaluation] - this is the page the Instructors get to print attendance lists and see the evaluation comments from the participants after each class; the records are in Access, so we compile reports at the end of the semester to assess our effectiveness. We also send reports to the school principal and Tech Coach designating who attended classes so the participants can be recognized and commended for being lifelong learners.
 * [|Workshop Resources] - all resources and handouts for the District classes.
 * [|Instructional Technology Plan survey]- we use the following survey to determine our PD needs (See ITP survey reports book), the knowledge we gain from NECC and AzTEA conferences and from researching and reviewing best practices.
 * See additional examples in Section 1 of notebook including evidence of logs, certificates, printed schedule of classes, evaluation instrument, evaluation process and Instructional Technology Plan survey results.

Time and Effort

 * Time and Effort logs are in the Time and Effort tab of the notebook
 * The process that we use for ensuring that Time and Effort logs are properly recorded:
 * The Accounts Payable department allocates Title IID funding into the appropriate category in our financial system Financial Plus
 * Trainers fill out time sheet
 * Technology coordinator verifies the time sheet is accurate and signs
 * Administrative Assistant copies and records the financial information in Quicken
 * The time sheet is sent to Payroll
 * Accounts Payable verifies adequate funds in the account category

Fund Expenditures/Inventory (Fiscal Review)

 * Process for tracking expenditures - See book Budget tab
 * We enter all information into Quicken and Financial Plus
 * We keep copies of all POs - (See book Budget tab)
 * We keep inventory lists with serial numbers in Excel (See book Budget tab in 2007 red sticky)
 * We do not have any challenges with the process of tracking expenditures
 * Accounts Payable, Cindy Taylor this year, files the grant cash management reports with ADE
 * We apply for E-Rate and David Fernandez (Executive Director for Technology) is responsible for filling out the E-rate application

Services to Private Schools

 * Affirmation of Consultation - See Book Affirmation of Consultation tab
 * We have private schools that take advantage of services
 * The District reaches out through contact from Tom Collins, Director of Federal Programs via e-mail and the Technology Coordinator sends all professional development opportunity pamphlets to private schools wanting to receive services via email or postal services - See Book Affirmation of Consultation tab